Mar 12, 2014

Oddfellows Seeks Experienced Office Manager

Oddfellows youth theater needs a part time office manager (30 hours a week). Experience in general administrative duties, managing social media, press releases, marketing, and website updates required. Must have experience with databases and spreadsheets. Must be able to multi-task and respond to walk ins and phone calls and direct the work of interns. Hours can be flexible but will include some evenings and weekends supporting classes and productions. Preferred Bachelors in Communications or Marketing or 5 years of business experience. Accounting experience a plus. Experience in an arts or education setting a plus.

Essential Job Functions:
- Customer Service
- Front line customer relations for phone and in person inquiries
- Registration and Data
- Provide information and follow up to programmatic and administrative inquiries
Information Systems
- Maintain donor and participant databases with accurate, current information
- Maintain email system with current information
- Create segmented e-mail lists for communication
- Monitor website for accuracy and communicate with host to make edits and keep updated
- Provide programmatic support to Artistic Director
- Data entry for registration process
- Create programmatic flyers, recruitment materials as required
- Track program statistics and measurable outcomes and create monthly reports
- Create playbill for each main stage and special event performance
- Secure Front of House volunteer staff for performances
- Manage playbill ad process
- Manage box office/reservation system and create efficiencies
- Populate online event listings
- Populate blogs and social media updates
- Press Releases
- Donor relations/ Thank you notes
- Manage inventory and keep office appropriately stocked
- Identify opportunities to increase the efficiency and organization of the team
- Assist Artistic Director with projects as assigned
- Manage work-study students and interns as needed
- Payment Processing

Please send resume, writing sample and cover letter to